Excel SUMIF Function - Microsoft Excel SUMIF Function Tutorial

Excel SUMIF Function - Microsoft Excel SUMIF Function Tutorial

Excel SUMIF Function - Microsoft Excel SUMIF Function Tutorial

The SUMIF worksheet function n adds a group of numbers together from a worksheet area you specify, called a range, based upon a specified condition or criteria from another worksheet area. A workhorse in data processing and dashboard construction.

What is the Microsoft Excel SUMIF Function?

The SUMIF function is a computer program that you run from a worksheet cell formula. It adds a group of numbers together from a worksheet area you specify, called a range, based upon a specified condition or criteria from another worksheet area. You run the SUMIF worksheet function by typing its name in a formula then followed by the information it is suppose to evaluate and calculate. This function's strength is it allows you to add only the values that meet a given condition like sum all values that = widget1. It has the capability to look at information from one area of the worksheet (range) and then add the information from another area (range). The two ranges do not have to be next to each other. The SUMIF worksheet function is most commonly used on rows or columns of information on the worksheet. The function also has the capability to search for parts of text within other text when evaluating its condition. Since this function uses a group of values to evaluate against a condition and a group of values to sum, for simplicity, make sure the groups have the same number of rows or columns as the SUMIF function uses the index position of what it finds to determine what to add. For example, consider the table below. If the SUMIF worksheet function was used to evaluate the table and sum all the Widget1 values, it would use the index positions 1,3,5 from Column 1 because they match Widget1, then sum the corresponding index positions in Column 2 which are 100,300,500.

Column1 Column2
Widget1 100
Widget2 200
Widget1 300
Widget4 400
Widget1 500

How Do You Type the SUMIF Worksheet Function in a Formula?

Whenever you type a formula in a worksheet cell, this is called syntax or grammar. The general SUMIF function syntax has a format like this when you type it in a worksheet cell:

=SUMIF(range, criteria,[sum_range])

Where range, criteria, [sum_range] are called the function argument list. Remember, you are running a computer program at this point so the program needs information to operate and that is why there is an argument list. When you see an argument list and you see square brackets [ ] around the argument name, this means the argument is optional and you do not have to include it when typing unless you need it. So for the syntax above, you need to include 2 arguments for the SUMIF function when typing it in a worksheet cell formula in order for it to calculate correctly. What argument values can be used are discussed below. Remember functions expect certain things in their argument lists, if you do not put the correct information in the list they will generate an error when run.


SUMIF Worksheet Function Argument Definitions


How Do You Run the SUMIF Function?

Since the SUMIF function is a computer program, it runs when you press Enter to enter the formula that contains it. If any of the arguments are wrong, the function will return an error.


What Do I Type for a SUMIF Function Argument?

When typing the SUMIF function in a worksheet cell formula, you need to replace the argument list with arguments separating each one with a comma (,). Since the SUMIF function adds things it expects numbers to add. Some typical arguments you can use are:

Argument Type Cell Formula Example Explanation
Range References, = = SUMIF( A1:A10, "=Widget1", C1:C10 ) Sum all the values in C1:C10 where they match what is equal to Widget1 in A1:A10
Range References, > = SUMIF( A1:A10, ">16", C1:C10 ) Sum all the values in C1:C10 where they match what is greater than 16 in A1:A10
Range References, < = SUMIF( A1:A10, "<16", C1:C10 ) Sum all the values in C1:C10 where they match what is less than 16 in A1:A10
Range References, >= = SUMIF( A1:A10, ">=16", C1:C10 ) Sum all the values in C1:C10 where they match what is greater than or equal to 16 in A1:A10
Range References, <= = SUMIF( A1:A10, "<=16", C1:C10 ) Sum all the values in C1:C10 where they match what is less than or equal to 16 in A1:A10
Range References, <> = SUMIF( A1:A10, "<>16", C1:C10 ) Sum all the values in C1:C10 where they match what is not equal to 16 in A1:A10
Range References,*txt = SUMIF( A1:A10, "=*xsx", C1:C10 ) Sum all the values in C1:C10 where they match what ends with xsx in A1:A10
Range References, txt* = SUMIF( A1:A10, "=ca*", C1:C10 ) Sum all the values in C1:C10 where they match what begins with ca in A1:A10
Range References, *txt* = SUMIF( A1:A10, "=*91362*", C1:C10 ) Sum all the values in C1:C10 where they match what contains 91362 in A1:A10
Range References, &, Formula = SUMIF( A1:A10, ">" & D1+E1, C1:C10 ) Sum all the values in C1:C10 where they match what is greater than D1+E1 in A1:A10
Range References, &, Function = SUMIF( A1:A10, ">" & SUM( G1:G4 ), C1:C10 ) Sum all the values in C1:C10 where they match what is greater than the sum of G1:G4 in A1:A10
Column References, = = SUMIF( A:A, "=Widget1", C:C ) Sum all the values in column C where they match what is equal to Widget1 in column A
Row References, = = SUMIF( 1:1, "=Widget1", 3:3 ) Sum all the values in row 3 where they match what is equal to Widget1 in row 1
Range Names = SUM( Products, "=Widget1", Sales ) Sum all the values in the range named Sales where they equal Widget1 in the range named Products*

* It is possible to name a cell or group of cells on a worksheet and use that name in place of a range reference or cell reference. Consult Excel help on how to name a cell.

Additional SUMIF Function Examples

The worksheet seen below contains some typical worksheet formulas that run the SUMIF worksheet function. Pay close attention to the argument list and the syntax used to write the formula.

A B C
1 Product Quantity
2 A 100
3 B 200
4 A 300
5 B 400
6 A 500
7
8 900 =SUMIF( A1:A6 , "=A", B1:B6 )
9
10 Region Quantity
11 1 100
12 2 200
13 3 300
14 4 400
15 5 500
16 6 600
17 7 700
18 8 800
19 9 900
20 10 100
21
22 700 = SUMIF( A10:A20, "=7", B11:B20)
23 1800 = SUMIF( A10:A20, ">7", B11:B20)
24 2100 = SUMIF( A10:A20, "<7", B11:B20)
25 2500 = SUMIF( A10:A20, ">=7", B11:B20)
26 2800 = SUMIF( A10:A20, "<=7", B11:B20)
27 3900  = SUMIF( A10:A20, "<>7", B11:B20)

Things to Know About the SUMIF Function

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